Home / Activities / Esports & Gaming
🎮 KeepsYa for Esports & Gaming
You help your Players learn. KeepsYa helps you win.
Registration, payments, sessions, rosters and check-in, built around how Esports & Gaming actually runs.
Leagues, camps, practice sessions and squads that form online. KeepsYa keeps every player registered, every fee collected and every session organized so you can focus on the game.
Run your whole Esports & Gaming program, free
The free plan is the real thing, not a trial. Everything you need to take player sign-ups and run the day:
- Take Sessions and Sessions & Camps sign-ups with waitlists, deposits and waivers, nothing left on a paper clipboard.
- Family accounts and guest checkout, so parents register their players in a couple of taps.
- Live rosters, QR check-in and attendance for every session.
- Track payments with automatic reminders, add coupons, and reward word-of-mouth with family referrals.
- Grow revenue with early-bird pricing and an automatic multi-attendee discount, sell day passes for multi-day sessions, and let walk-ups sign themselves up from a QR code.
Turn Esports & Gaming bookings into a business with Pro
When you are ready to grow, Pro adds everything that turns bookings into revenue:
- Sell sessions up front with punch cards and packages, your cash in advance.
- Memberships with auto-renew for your regular players.
- Turn happy parents into a paid channel with affiliate commissions.
- Multi-coach payout splits, no-show follow-up, and priority support.
Money is easy to keep track of
Every payment, method, and balance in one place, cash, Venmo, Zelle and cards alike, with revenue reporting and CSV export. Accept payment right at booking, see at a glance who has and has not paid, and manage credits and refunds without a spreadsheet. Add KeepsYa Payments for instant card checkout (about a 1% platform fee on top of your processor’s rate) whenever you want the money to land the moment a player signs up.
Built for you and for your Parents
Clean rosters for every session, a clear view of who has paid, and one-tap QR check-in. Less time on spreadsheets, more on esports & gaming.
One simple link to sign up players, pay, and get reminders. No accounts to wrestle with, no missed sessions.
More Learning & Games on KeepsYa
Keep exploring
Grow your Esports & Gaming program
Esports & Gaming FAQ
Does KeepsYa work for Esports & Gaming?
Yes. KeepsYa is built for Esports & Gaming: Sessions, Sessions & Camps, rosters, player sign-ups, waivers and payments all use Esports & Gaming language out of the box.
Is KeepsYa really free for Esports & Gaming registration?
Yes. The free plan runs your whole esports & gaming program: sign-ups, waitlists, deposits, rosters, QR check-in and payment tracking, with no per-registration fees, ever. KeepsYa Pro adds prepaid passes, referrals and affiliates when you are ready to grow.
How do parents register more than one player for esports & gaming?
Each family saves its players once, then registers multiple in a single checkout, with no re-typing details every season. Guest checkout works too, so no account is required.
Can I collect a deposit now and the balance later?
Yes. Set a deposit per session and KeepsYa tracks the remaining balance, sends automatic payment reminders, and shows you exactly who still owes.
What payment methods can esports & gaming families use?
Cash, Venmo, Zelle, Cash App, PayPal and check are built in and tracked at no extra cost. Add real-time card checkout whenever you want the money to land the moment someone signs up.
How do I take attendance and check players in?
Open the session roster and scan each player’s QR code, or let an assistant check players in with a personal PIN. Multi-day sessions support per-day check-in.
Can I run a waitlist when a session fills up?
Yes. Set a capacity, turn on the waitlist, and extra families wait for an opening, then get promoted automatically when a spot frees up.
Does KeepsYa work alongside The Events Calendar?
Yes. KeepsYa adds registration, payments, rosters and check-in to an existing The Events Calendar setup without changing your calendar. KeepsYa is independent and not affiliated with, endorsed by, or sponsored by The Events Calendar.
Can a family reschedule, cancel, or get a refund?
Yes. Families can reschedule or request a cancellation themselves, and you decide credit, forfeit, or refund. KeepsYa keeps the money and the roster in sync automatically.
Who owns the esports & gaming registration data?
You do. Everything lives in your own WordPress database, you can export rosters and payments to CSV anytime, and KeepsYa cannot lock you in or break your site.
How much does Esports & Gaming registration software cost?
KeepsYa is free forever for the full program. KeepsYa Pro is founders-priced at $149/year (or $24/month) with a 30-day money-back guarantee, and a $399 lifetime plan is limited to the first 100 buyers. You only ever pay your own payment processor.